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Office Coordinator
Kin Insurance
Administration
Chicago, IL, USA
Posted on Feb 18, 2025
Kin is on a mission to change home insurance from what it is to what it should be. Whether we’re leveraging data to create customizable coverage or providing claims service that goes above and beyond expectations, our members are at the heart of everything we do. In the face of ever-growing climate risk, they deserve an insurance company that cares about them. We aim to stick with our members through thick and thin.
We use efficient technology that lets homeowners buy directly from us to keep costs down. This is the essence of Kin. Our approach has fostered amazing growth, attracted marquee investors, and earned us accolades, including being named to:
Built In Chicago's Best Places to Work, Midsize Companies (2021-2024).
Forbes' America's Best Startup Employers (2021- 2023).
Inc. 5000 Fastest-Growing Private Companies.
Forbes’ Fintech 50.
Simply put, our people are what make us great – we need forward-thinking, inspired game-changers like you to join us in our mission.
So, what’s the role?
We are looking for an Office Coordinator to join our Office and Administration Team, within the Human Resources department. This role is based in Chicago and requires working from our Chicago office five days a week. You will be our go-to office resource, coordinating in-office events for local and remote-based teams to collaborate in person. The Office Coordinator will be responsible for keeping our office tidy, organized, well stocked, engaging, and running smoothly. In addition to supporting our events and planning, you will also be responsible for organizing and ordering our company swag and office supplies. This role may also be asked to assist with other calendaring or office administration tasks as needed.
A day in the life could include:
Office Management & Organization
Maintain a professional, organized, and welcoming office environment.
Keep supplies stocked, break areas tidy, and reservable spaces ready for use.
Track and process supply orders, coordinate deliveries, and ensure proper storage.
Facilities & Vendor Management
Oversee office maintenance, submit work orders, and coordinate service requests.
Communicate with the landlord and building management regarding maintenance and deliveries.
Manage vendor relationships for office services and research new vendors as needed.
Office Support & Hospitality
Greet visitors and create employee ID badges.
Coordinate new hire welcome boxes, employee gifts, and team-building events.
Assist with planning and logistics for team onsite events.
Manage catering orders, event setup, and post-event cleanup.
Administrative Support
Provide backup administrative assistance, including scheduling and calendar management.
Own the company swag program, handling inventory, vendor relations, and shipping.
Oversee mail processing, including virtual mail sorting and FedEx shipments.
Submit and reconcile expenses, ensuring accurate budget allocation.
Utilize office tools like Google Suite (Mail, Sheets/Excel, Docs), Slack, Navan, Airbase, ezCater, and Angus for efficiency.
I’ve got the skills… but do I have the necessary ones?
Excited to work onsite in our downtown Chicago office Monday–Friday.
Demonstrated interest in ownership of creating and maintaining an inviting, organized workspace.
Professional, approachable, and genuinely enjoys working with others in a collaborative environment.
Exceptional organizational skills with the ability to manage projects from start to finish.
Sharp problem-solving abilities, considering both the big picture and finer details to ensure seamless operations.
Adaptable, optimistic, and eager to learn—able to anticipate needs and take initiative in a fast-paced setting.
Takes initiative in identifying opportunities for improvement and implementing new processes to enhance office efficiency, organization, and employee experience.
Ability to communicate clearly and effectively, both verbally and in writing, with a variety of individuals.
Bonus Points:
Previous experience in office coordination, hospitality, or a similar administrative role.
Experience in Google Suite, Slack, and office management tools.
Oh, and don’t worry, we’ve got you covered!
We offer a comprehensive benefits program, allowing you to choose the benefits that are best for you and your family including: Medical, Dental, Vision, Life Insurance and Disability Insurance options, an Employee Assistance Program, as well as elective voluntary benefits such as accident insurance, hospital indemnity, critical illness, legal assistance and pet insurance.
In addition to these benefits, we also are excited to offer the following:
Competitive salary and equity
401K with a company match of up to 4%
16 days of accrued PTO, 2 floating holidays and 8 company holidays
A paid parental leave program that provides 100% salary continuation of up to 14 weeks for birthing parents and 8 weeks for non-birthing parents
Continuing education and professional development opportunities
Since you’ll join us in our office, conveniently located in the Mart, you’ll also have access to:
A number of on-site amenities including fitness center, food hall, and spa services
Pre-tax commuter & parking benefits, complimentary shuttle services to the Metra, and bike storage options
A variety of catered lunches, snacks and beverages options regularly available in our office
Kin will accept applications for the role until February 26, 2025.
For Sales Agents and Customer Service Agents: These roles sit in any of the following 30 states: AL, AZ, CO, FL, ID, IL, IN, KS, KY, MA, MD, ME, MI, MN, MO, MT, NC, NE, NM, NV, NY, OH, OK, PA, SC, TN, TX, UT, VT, VA, WA, and WI.
For all other positions, these roles can sit in any of the following 40 states: AL, AR, AZ, CA (exempt only), CO, CT, FL, GA, ID, IL, IN, IA, KS, KY, MA, ME, MD, MI, MN, MO, MT, NC, NE, NJ, NM, NV, NY, OH, OK, OR, PA, SC, SD, TN, TX, UT, VT, VA, WA, and WI. Please only apply if you are able to live and work full-time in one of the states listed above.
State locations and specifics are subject to change as our hiring requirements shift.
About Kin
Kin is the only pure-play, direct-to-consumer digital insurer focused on the growing home insurance market. We make policies convenient and affordable through a technology platform that delivers a seamless user experience, customized options for coverage, and fast, high-quality claims service. Kin is a fully licensed carrier that offers coverage through its reciprocal exchanges which are owned by its policyholders. To learn more, visit www.kin.com.
EEOC Statement
Kin is proud to be an Equal Employment Opportunity and Affirmative Action Employer. We don't just accept difference – we honor it, nurture it, and celebrate it. We don’t discriminate based on race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics.