Senior Manager, Operations and Administration

SCOPE OF ROLE
Reporting to the Vice President of Finance and Operations, the Senior Manager of Operations and Administration serves as a key member of the Shared Services team, supporting the organization’s critical enablement functions. This role focuses on project management and reporting, systems integration, facilities operations, and administrative processes.
The Senior Manager will build relationships across the organization to ensure that teams have the solutions, processes, and administrative support needed for effective collaboration, seamless project implementation, and strong knowledge management. Core responsibilities include managing cross-functional projects and reporting, reviewing contracts, coordinating facilities operations, and overseeing administrative processes. The Senior Manager also provides leadership and direction to the administrative staff and performs other duties as assigned.

EDUCATION
Minimum Bachelor’s degree in Business Administration related field or equivalent experience required, PMO certification a plus.

LOCATION
Chicago , IL.

SALARY RANGE
$92,500 - $97,500 (ANNUALLY)
The skills and experience of qualified candidates will determine the exact compensation for which this job is filled.

QUALIFICATIONS

Commitment to Financial Health Network’s mission in advancing consumer financial health
5+ years demonstrated managerial capabilities in operations, project management and office/ administration management
Proven ability to conduct organizational needs analysis related to infrastructure, technology solutions, and physical environment
Experience or demonstrated success with leading organizational change or transformation initiatives; experience with designing and implementing staff training and technology adoption strategies; proven ability to manage vendor relationships and assess performance; strong analytical and operational skills
Well-established organizational and project management skills; experience working on, and overseeing, internal projects and projects implemented by third parties
Strong team management and development skills
Excellent oral and written communication skills to be able to read and comprehend contracts
Ability to work in a collaborative manner with project leads across the organization and with external stakeholders/vendors; skilled at exercising influence without direct authority
Demonstrated commitment to mission driven organizations.
Flexible, team-oriented approach to work
Must be available for in office meetings or in-person collaboration time

RESPONSIBILITIES

Project Management

Develop strategies for continuous operational and administrative improvement
Coordinate across functional areas to support the implementation of new initiatives including change management strategy, training, and gathering/ synthesizing feedback
Oversee internal projects and projects that are managed and implemented by third parties; represent the organization’s best interests and ensure on-time, in scope delivery
Coordinate with the VP of Finance and Operations and the Manager of Business and Technology Operations to ensure technology and supporting infrastructure are streamlined and integrated
Track organizational impact metrics, support quarterly performance reporting, and assist the VP of Finance and Operations with capacity planning and utilization reporting

Administration

Manage the administrative assistant and virtual assistant team ensuring they are able to meet the needs of the organization
Work with other functional leads to ensure that administrative activities across the organization are performed with the right resources
Create and implement strategies for enhancing and streamlining administrative processes; where possible, leverage technology solutions to simplify and expedite administrative activities
Ensure that executive leadership is supported at the high level
Review of all contractual obligations prior to signature, assessing risk and cross departmental collaboration with accounts and shared services.

Facilities

Manage office operations for two locations, including the provision of sufficient administrative support to all offices and senior staff
Design and manage a physical environment that is cost effective, efficient, safe, and well-suited for the organization’s needs
Keeping a pulse on current laws with regards to compliance with OSHA and ADA and making sure that the office environment is well maintained.

ABOUT FINANCIAL HEALTH NETWORK

Make an impact in the financial lives of millions with our growing organization. The Financial Health Network is the leading authority on financial health. We envision a future where all people, especially those who are most vulnerable, have the day-to-day financial systems they need to be resilient and thrive. We are a trusted resource for business leaders, policymakers and innovators united in a mission to improve the financial health of their customers, employees and communities. Through groundbreaking research, advisory services, measurement tools, and opportunities for cross-sector collaboration, we advance awareness, understanding and proven best practices in support of improved financial health for all. With offices in Chicago and Washington, DC, Financial Health Network is a highly collaborative environment, seeking people who share our values.

At Financial Health Network our mission to improve financial health for all, especially the most vulnerable, can only be accomplished through a diverse population of employees at all levels who are representative of the many communities we seek to impact. We strive to recruit, hire, develop, empower, and retain talented individuals at all levels across various dimensions of diversity and intersectionality including, but not limited to, race, ethnicity, sexual orientation, gender identity, gender expression, religion, age, neurodiversity, disability status, veteran status, and citizenship. We welcome and need your unique voice and look forward to having you join our team!

We will provide equal employment opportunities to all applicants without regard to an applicant’s race, color, religion, sex, sexual orientation, gender identity or expression, gender, genetic information, uniformed service, national origin, age, veteran status, disability, pregnancy, or any other status protected by federal or state law. We will provide reasonable accommodations to allow an applicant to participate in the hiring process (e.g., accommodations for a job interview) if so requested.

TO APPLY
Our mission is very important to us, and we would like to know why you would like to be a part of the Financial Health Network. Please submit a compelling cover letter and resume with your application

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